How to Create and Add Notes in Outlook

Notes in Outlook are like digital sticky notes: quick reminders you can jot down without leaving your inbox. Here is how to create one and attach it to an email in the classic Outlook desktop app.

Create a Note in Outlook

Step 1: In classic Outlook, click the three-dot More button on the navigation bar, or press Ctrl + 5, to open Notes.

Step 2: Click New Note on the Home tab, type your text, and close the note. It saves automatically.

Attach a Note to an Email

Step 1: Start a new email message.

Step 2: On the Insert tab (or the Message tab, depending on your version), click Attach Item > Outlook Item.

Step 3: Choose Notes from the list, select the note you want, and click OK. The note is now attached to your email.

Use a Follow Up Flag Instead

If you mainly want a reminder tied to a message, a flag is often simpler. Right-click an email, choose Follow Up > Custom, and set a start date, due date, and reminder.

Note: The new Outlook for Windows and Outlook on the web do not include the classic Notes feature. If you rely on Notes, use the classic Outlook app, OneNote, or the Microsoft To Do app instead.

Need a Hand?

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